Resignation Letter Samples

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As an employee of a company, you have the responsibility to inform your management whenever you want to quit your job, whatever the reason may be.  However, it is your duty to inform the management or your immediate boss as to when you would like to leave the job.

Sufficient time needs to be given to the management to recruit another person in your place. This would help the management in recruiting a person and also take your assistance in getting him trained to replace you in the present job. Sufficient notice period – minimum two weeks – should be given to the management. This would mean smooth transition of jobs.

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Never give negative feelers to your colleagues or your management when you want to leave the present job. Leave the company on the positive note. Who knows, you may again change your mind to come back to your present employer.

There are several ways of writing a resignation letter. Here are just two ways of writing one:

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Sample 1 

Name of the employer in full

Name of company with address

Date on which you are submitting your resignation letter

Salutation to the employer – eg -  Dear Mr. (first name )

Subject :  Letter of resignation from the post of (title of your position) from (name of the company).

I hereby tender my resignation from the position of (title of your position) from (date ). This may kindly be treated as my notice period and be relieved from (date on which you need to be relieved ).

This decision has been very difficult for me. However, I have been offered an opportunity which I feel with assist me in my career growth.

As detailed in the employment contract I once again request you to treat this as my notice period and relieve me from the closing hours from my duties on  (date).

At the outset I would like to thank my management and all my colleagues for the extra ordinary support rendered to my in fulfilling the tasks given to me during the tenure of my office in this company.

Thanking you in advance.

Salutations – eg – Yours sincerely
Signature

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SAMPLE 2

Your Name in full

ID number, if any
Your Address
Your City, State
Your Phone Number
Your Email

Date on which you are submitting your letter

Name of your employer in full
Designation of employer
Name of theOrganization
Address
City, State

Dear Mr./Ms. (last name of the employer)

I would like to inform you that I am resigning from my position as (title of the position held by you) for the (name of the company) , effective (date on which you are resigning).

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I wish to thank you in particular  and all my colleagues for the opportunities given to me for the professional and personal development that I had undergone during the last five years. I have enjoyed each and every moment of  working for this company and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

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These two sample letters of resignation which can also be treated as basic resignation letter.

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Resignation Letter Do's and Don'ts

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Looking for better and prospective opportunities in life may require you to apply for newer and more career oriented jobs. A time comes when you may have to tender your resignation to the employer / management. This is the most difficult thing to do if you like your boss and a happiest thing to do if you hate your boss and your job.  However, tendering your resignation letter is a must.

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Firstly secure a good job before tendering in your resignation. This would boost your self-confidence.

There are a few dos and don’ts while submitting your letter to the management.

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DOS

FACE TO FACE : It is always good and courteous to personally inform your immediate boss of your plan to join a new organization. It is not right to just email a message or leave a letter on his table in his absence.

RIGHT ATTITUDE : Have a very constructive criticism -  not negative – on why you would like to leave the company. For example, Your pay is not upto your expectations compared to the work assigned to you and your ability to do the work.  This may enable your boss to rethink about losing a worthy employee.

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STAY IN TOUCH : Never leave your colleagues in the middle of an ocean and run away. You may need their help in your future career. Give them proper understanding of the works that were dealt by you and ensure that they understand the work before you leave the present employment. The least you could do is to give your telephone number or email ID to the employee who is occupying the seat immediately after you.

RIGHT REFERENCES : Take care while giving references to your future employers. You should also inform them that, if necessary,  your new employer would contact them. Giving references to new employers without informing them may not be appropriate because  the person whose reference you have given may or may not like giving their names.

DON’TS

FEELING ANGRY : Never make a mistake of your handing in your resignation letter when you are angry on someone or some work assigned to you. It may be testing time for your patience but you should maintain your cool. It is quite possible your management wants to test you to give you more prospective work or increase your pay.

THINK RIGHT : It is not right to think only negative aspects of your job. Everything in your work place may not be negative. There will be some good things happening around you as well. Maintain your dignity at work place. Take good criticism in your efforts to work well.

AVOID UNASKED REASONS : If you do not feel like giving any specific reasons for your resignation do not give. Giving unwarranted reasons or unasked for reasons may not help either you or your employer.

NO PEN DOWN : It is not right to put your pen down after you have tendered your resignation or  working on a notice period. Beware, if your employment letter specifies,  you may be legally binding.

AVOID CAMERAS : Just because things are not going as you desire, never go to the social media and start slaughtering your present employer or management. Do not make things awkward for the people who are still with your present employer.

LAST BUT NOT THE LEAST TENDER A GREAT RESIGNATION LETTER TO YOUR MANAGEMENT.

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Basic Resignation Letter Templates

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Growth in one’s career is inevitable. At one point or the other you may have to submit your resignation letter to the company you are working with. There are many ways of writing the letter. For example – basic letter, formal letter, volunteer resignation letter, email resignation letter, appreciative letter.

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Among all the above the basic letter of resignation is very simple. It should comprise of maximum two paragraphs and about six lines in total. One need not give the reason for resigning from the company. A couple of sample letter have been draft below for ones convenience.

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SAMPLE 1

Date on which you are writing the letter

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Name of your immediate manager
Name address of the company
Company Address

Dear Mr./Ms. (Name of the Manager),

This is my formal notification that I am resigning from (name of the company name) as (position held by you in the company). Kindly relieve me from the closing hours of (Date) which I request you to consider as my last day of employment.

I appreciate the opportunities I have been given here, and wish you much success in the future.

Sincerely,
(your signature)
Your Name
cc: (names of those being copied on the letter)

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SAMPLE 2

Your Name in full
Your  address
Your telephone and email address
Date (on which you are submitting the letter)

Name of the manager
Designation of the manager
Name and address of the company

Salutations – eg., Dear Mr. (name of the manager)

I regret to inform you that I will be resigning from the position of (title of the position held by you) effective (date you would liked to be relieved).

I heart fully appreciate every opportunity that was given to me during my tenure of (number of years you worked ) work in this esteemed organization.

Before I leave the organization I would be grateful to know if all my duties have been taken care of. In case, the organization requires my assistance in finding an alternate person for my existing position I shall be glad to assist.  Please let me know of what help I can be before my departure date (mention date you are leaving).

Thanking you in advance. I sincerely hope we cross paths in our careers while climbing the ladder.

Salutations – eg Yours sincerely,

Signature 

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